ClearTrack - Asset Management System

ClearTrack ,An unified, enterprise-grade platform designed to replace spreadsheets, manual tracking, and fragmented workflows with a fully integrated lifecycle management system.

System Purpose

This platform centralizes all IT hardware operations — from inbound shipments to retirement — ensuring accuracy, accountability, and real-time visibility across the organization. Every module is designed to eliminate manual errors, enforce data discipline, and provide operational clarity for support teams, managers, and auditors.

Core Modules

Inbound Management

Handles vendor shipments, quantities, costs, and warehouse receiving. Automatically converts inbound records into assets using stored procedures.

Highlights: Auto‑asset creation, vendor tracking, cost capture.
Advantages: Eliminates manual entry errors, ensures accurate receiving logs.

Asset Lifecycle

Manages models, service tags, warranty, locations, support groups, and lifecycle states including Active, Allocated, Under Repair, and Retired.

Highlights: Full traceability, warranty tracking, lifecycle transitions.
Advantages: Prevents asset loss, improves accountability and audit readiness.

Parts & Warehouse

Maintains parts catalog, stock levels, reorder thresholds, storage locations, and part usage during repairs.

Highlights: Real‑time stock, reorder alerts, warehouse slot tracking.
Advantages: Eliminates stockouts, prevents over‑ordering, improves warehouse accuracy.

Repairs & Maintenance

Tracks repair tickets, warranty status, vendor RMAs, repair costs, and parts consumed.

Highlights: Cost tracking, vendor performance, warranty validation.
Advantages: Reduces repair delays, improves vendor accountability.

Allocations

Manages assignment of assets to users with start/end dates, request IDs, and allocation status.

Highlights: User history, allocation lifecycle, request tracking.
Advantages: Eliminates lost assets, ensures proper return workflows.

Retirements

Handles decommissioning, disposal, and end‑of‑life processing with full audit trails.

Highlights: Retirement logs, disposal notes, compliance tracking.
Advantages: Ensures secure disposal, prevents unauthorized reuse.

Supporting Modules

Hardware Models

Centralized catalog of all hardware models with specifications and images.

Highlights: CPU, RAM, storage, manufacturer details.
Advantages: Standardizes asset creation, improves reporting accuracy.

Support Groups

Defines operational teams responsible for asset handling, repairs, and allocations.

Highlights: Team mapping, responsibility assignment.
Advantages: Improves accountability and workflow clarity.

Locations

Manages office locations, warehouses, and storage areas for assets and parts.

Highlights: Multi‑site support, warehouse mapping.
Advantages: Eliminates confusion, improves asset traceability.

Dashboards

Support Dashboard

Provides real‑time operational insights including inbound activity, asset status, repairs, vendor performance, and audit logs.

Highlights: Live metrics, charts, actionable alerts.
Advantages: Enables faster decisions and reduces operational delays.

Manager Dashboard

High‑level executive overview of assets, parts, repairs, retirements, inbound trends, and compliance metrics.

Highlights: KPI summaries, trend charts, audit indicators.
Advantages: Improves planning, budgeting, and governance.

IT Hardware Asset Management System • Built for operational clarity, scalability, and lifecycle control.